Resignation letter format, with samples
Short and polite: your role, your last working day, a promise to hand over, and thanks. It goes in your file and comes up in background checks, so it says nothing you would not want your next employer to read.
Write yours
Email subject
Resignation: [Your name], [Your role]
Letter
Dear Sir/Madam, Please accept this letter as my resignation from the position of [Your role] at [Company]. As per my notice period, my last working day will be [last working day]. Before I leave, I will complete a full handover of my work and help train whoever takes it on. Please let me know how you would like to plan it. Thank you for the opportunities and support during my time here. I have learnt a great deal, and I hope to stay in touch. Regards, [Your name]
6 blanks in [brackets] to fill.
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Resignation letter samples
For a new job
Subject: Resignation: Arjun Mehta, Data Analyst
Dear Mr. Shah, Please accept this letter as my resignation from the position of Data Analyst at Shopwise, to take up a new role. As per my notice period, my last working day will be 18 December 2026. Before I leave, I will complete a full handover of my work and help train whoever takes it on. Please let me know how you would like to plan it. Thank you for the opportunities and support during my two years here. I have learnt a great deal, and I hope to stay in touch. Regards, Arjun Mehta
For personal reasons
Subject: Resignation: Anjali Thomas, Staff Nurse
Dear Sir/Madam, Please accept this letter as my resignation from the position of Staff Nurse at Lakeview Hospital, due to personal reasons. As per my notice period, my last working day will be 30 November 2026. Before I leave, I will complete a full handover of my work and help train whoever takes it on. Please let me know how you would like to plan it. Thank you for the opportunities and support during my three years here. I have learnt a great deal, and I hope to stay in touch. Regards, Anjali Thomas
For higher studies
Subject: Resignation: Fatima Shaikh, HR Executive
Dear Ms. Rao, Please accept this letter as my resignation from the position of HR Executive at Brightpath Staffing, to pursue an MBA. As per my notice period, my last working day will be 31 July 2026. Before I leave, I will complete a full handover of my work and help train whoever takes it on. Please let me know how you would like to plan it. Thank you for the opportunities and support during my eighteen months here. I have learnt a great deal, and I hope to stay in touch. Regards, Fatima Shaikh
Relocating
Subject: Resignation: Suresh Patil, Maintenance Technician
Dear Mr. Desai, Please accept this letter as my resignation from the position of Maintenance Technician at Kolhapur Auto Parts, as I am relocating to Pune with my family. As per my notice period, my last working day will be 15 January 2027. Before I leave, I will complete a full handover of my work and help train whoever takes it on. Please let me know how you would like to plan it. Thank you for the opportunities and support during my time here. I have learnt a great deal, and I hope to stay in touch. Regards, Suresh Patil
Asking for early release
Subject: Resignation: Priya Raman, Software Developer
Dear Ms. Iyer, Please accept this letter as my resignation from the position of Software Developer at Medibill, to take up a new role. I would like to request an early release, with my last working day on 5 December 2026. I understand this depends on your approval and on the handover, and I will work with you to make it possible. Before I leave, I will complete a full handover of my work and help train whoever takes it on. Please let me know how you would like to plan it. Thank you for the opportunities and support during my year and a half here. I have learnt a great deal, and I hope to stay in touch. Regards, Priya Raman
How to resign, in order
1
Tell your manager first
In person or on a call, before the letter arrives. A manager who hears it from HR or an email starts the notice period annoyed.
2
Then send the letter
Usually by email to your manager, copying HR, or through the HR portal if your company has one. Keep a copy; the sent email is your proof of the date.
3
Count the last day from your appointment letter
Your notice period is whatever your appointment letter or company policy says. Count it from the day you resign, and check whether leave can be adjusted against it.
4
Ask for the relieving letter
The relieving and experience letters are what your next employer asks for. Ask HR when they will be issued, and finish the handover so nothing holds them up.
Questions people ask
How do I write a simple resignation letter?
Five short lines: that you are resigning from your role, your last working day, that you will hand over your work, thanks, and your name. A reason is optional. The builder above writes it from what you type.
Should I give the real reason for resigning?
Give one neutral line or none. The letter stays in your file and can be read during a background check, so a complaint about pay, a manager or the team does you no good there. If you want to give that feedback, the exit interview is the place.
What is the notice period, and can I leave earlier?
It is whatever your appointment letter or company policy says, commonly one to three months in India. You can ask for an early release; the company decides, sometimes against a buyout or adjusted leave. Ask before you give your new employer a joining date.
Can I resign by email?
Yes, most companies accept it, and many prefer the HR portal. Use a subject like “Resignation: Arjun Mehta, Data Analyst”, put the letter in the body, and keep the sent email as your record of the date.
Should I resign before getting the offer letter from my new job?
Wait for the written offer, not a call or a verbal yes. Resigning on a verbal offer is how people end up serving notice with nowhere to go.
Resignation letter in Hindi: kya Hindi mein de sakte hain?
Haan, agar aapki company mein Hindi chalti hai. Wahi paanch baatein likhiye: aap kis pad se resign kar rahe hain, aakhri working day, handover karenge, dhanyavaad, aur naam. Kaaran likhna zaroori nahi; likhein to ek seedhi line, shikayat nahi.
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The sample people and firms are made up. This page is general guidance, not legal advice; your appointment letter and company policy decide your notice period.