Follow-up emails after an interview
Three short emails, each at its moment: thank them the same day, check on the status once their date has passed, and close the loop gracefully if nobody replies.
When to send what
1
Thank you
The same day
2
Status check
After the date they gave, or about a week
3
Last note
A week after that, if still no reply
Write it
When to send: The same day
Subject
Thank you: [Role] interview, [Your name]
Dear Hiring Team, Thank you for your time. I enjoyed learning more about the [Role] role at [Company]. I'm keen on the role and happy to share anything else that would help your decision. Regards, [Your name]
5 blanks in [brackets] to fill.
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Questions people ask
How long should I wait before following up?
Until the day after the date they gave you. If they gave none, about a week. Following up sooner reads as pressure; much later, and they may have moved on.
How many times should I follow up?
Twice at most after the thank-you: one status check and one last note. After that, keep applying elsewhere; silence is usually an answer.
Email or call?
Email, unless the recruiter has been calling you. It is easier to answer, and the date and details are in writing.
Keep applying while you wait
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