Documents Required for Joining a New Company: Checklist

The checklist

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Identity and address

PAN card, for payroll and tax.
Aadhaar card, or a masked copy if they accept one.
Address proof for your current address, if it differs from Aadhaar.
Passport-size photographs.

Education

10th and 12th mark sheets.
Degree certificate and final-year mark sheets, or the provisional certificate if the degree is not issued yet.

Previous jobs (skip as a fresher)

Relieving letter and experience letter from each employer.Request email
Your last few payslips, and the offer or appointment letter if asked.
Your UAN, so your PF moves with you instead of a new account.
Income from your previous employer this financial year (Form 16 or payslips), so tax is deducted correctly.

Payroll and forms

Bank account details, often with a cancelled cheque or passbook copy.
Nominee details for PF and insurance, and an emergency contact.
A signed copy of the offer letter.Offer letter checklist

On the day

Carry originals for checking and keep your own copies; hand over copies, not originals, unless the letter says otherwise.Verification
Check the list in your offer letter or HR email: it overrides this one.

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Questions people ask

I have not received my degree certificate yet. What do I submit?

The provisional certificate and your final mark sheets, usually. Tell HR when the degree is expected and send it when it arrives.

My previous company has not given my relieving letter yet.

Tell your new HR before the joining day, and show your resignation acceptance email and last payslip meanwhile. Then ask the old HR in writing for the letter, with a date you need it by.

Should I give my original certificates to the company?

Companies usually look at originals and keep copies. If you are asked to leave originals with them, ask why and for how long, in writing, and check your offer letter for any clause about it.

What is a UAN and where do I find it?

Your Universal Account Number for PF. It is usually printed on payslips from your previous job, and on the EPFO member portal. Giving it to your new employer keeps one PF account instead of opening another.

Missing a letter from your last job?

Ask HR for the relieving letter, experience letter or full and final settlement, in one short email.

Relieving letter email Need to join later?

General guidance. Your company’s list may differ.

Documents required for joining a new company